Photography, Media and Informed Consent Policy
Protects participants when Punjabi Samvad records or publishes images and stories.
Governing Body members, employees, consultants, volunteers, interns, facilitators and contractors where the subject relates to their role.
Consent
Before recording an identifiable participant, the team explains the purpose, intended audience, publication channels and the person's choice to refuse. The team records consent in a form suited to the activity. For children, it obtains parent or guardian authorisation and seeks the child's assent when the child can give it.
Dignity and safety
- Do not stage or misrepresent a participant's experience.
- Do not use degrading images or portray a person as helpless to raise funds.
- Do not reveal health, HIV, mental-health, violence or safeguarding information without a lawful basis and informed consent.
- Do not publish a protected person's identity or location when disclosure creates risk.
- Use minimum identifying detail in captions and filenames.
Choice and withdrawal
A refusal does not affect programme access. A participant may ask Punjabi Samvad to stop future use. The organisation removes content it controls when feasible, but it may not be able to retrieve copies already printed, shared or published by another person.
Storage
The programme lead stores consent records with the media files, limits access and reviews whether continued use remains appropriate before reusing older material.
Punjabi Samvad follows applicable law where it sets a stricter rule or a different process. This public page does not replace a statutory committee order, employment term, funding agreement or signed internal procedure.