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Governance and care
Policies
Standards that guide how Punjabi Samvad works, protects people and uses resources.
Public standards
Our clear rules for responsible work
These policies cover governance, safeguarding, people, finance, data, fieldwork and partnerships across Punjabi Samvad.
- Website version
- 1.0
- Published
- 13 August 2026
- Scheduled review
- 13 August 2028
These pages state Punjabi Samvad's public standards. Committee orders, approval limits and statutory registers depend on the organisation's current structure and applicable law. Contact us for the current signed or approved document.
Governance
6 policies01Governance and accountabilitySets oversight, decision-making and record-keeping standards for Punjabi Samvad.03Conflict of interestRequires disclosure and independent handling of personal interests in organisational decisions.04Anti-fraud and anti-corruptionProhibits fraud, bribery, kickbacks and deliberate misuse of resources.05Financial managementProtects organisational and donor funds through budgets, approvals and traceable records.11Grievance and whistleblowerProvides a route to report misconduct, safety concerns and workplace grievances.20Risk managementRequires teams to identify, control and escalate material risks.
People and safeguarding
6 policies02Code of conduct and ethicsDefines the conduct expected from anyone who represents Punjabi Samvad.07POSHPrevents workplace sexual harassment and explains the statutory complaint route.08Child safeguardingSets conduct, consent and mandatory reporting rules for work involving children.09Adult safeguardingProtects adult participants from exploitation, abuse and misuse of power.10Human resources and equal opportunitySets fair recruitment, employment and workplace standards.14Volunteer and internSets role, supervision and safeguarding requirements for volunteers and interns.
Data and communications
6 policies12Data protection and privacyControls how Punjabi Samvad collects, uses, protects and deletes personal data.13Photography, media and consentProtects participants when Punjabi Samvad records or publishes images and stories.21Communications and social mediaControls official statements, programme claims and confidential information.23Website privacyExplains what data the website and its third-party content may receive.24Website terms of useSets permitted use, content limits and external-link terms.25Cookies and third-party contentIdentifies website technologies and the live Facebook embed.
Funding and partnerships
3 policies15Donations, fundraising and giftsControls donation acceptance, restrictions, receipts and donor influence.16CSR partnership and project managementSets agreement, budget, delivery and evidence standards for funded projects.17Partner and third-party due diligenceRequires checks before Punjabi Samvad relies on a partner, consultant or vendor.
Operations
4 policies06Procurement and vendorsSets fair purchasing, vendor checks and documentation standards.18Health, safety and fieldworkControls travel, venue, emergency and participant safety risks.19Records management and retentionKeeps organisational records accurate, secure and available for their required period.22Environmental responsibilityReduces avoidable waste and resource use in programmes and events.