Procurement and Vendor Management Policy
Sets fair purchasing, vendor checks and documentation standards.
Governing Body members, employees, consultants, volunteers, interns, facilitators and contractors where the subject relates to their role.
Purchasing standard
Punjabi Samvad chooses goods and services based on price, quality, suitability, delivery, reliability and programme need.
Competition and approval
Higher-value purchases require quotation comparisons or a documented market assessment under the organisation's current approval schedule. Staff must not split a purchase to avoid an approval or comparison threshold.
Vendor integrity
- Confirm the vendor's identity and payment details.
- Declare staff or Governing Body connections to a vendor.
- Use written scope, price and delivery terms for significant work.
- Retain selection, delivery and payment records.
Exceptions
A responsible officer must document the reason for an emergency purchase, sole-source decision or other exception and obtain the required approval.
Punjabi Samvad follows applicable law where it sets a stricter rule or a different process. This public page does not replace a statutory committee order, employment term, funding agreement or signed internal procedure.