Governance

Governance and Accountability Policy

Sets oversight, decision-making and record-keeping standards for Punjabi Samvad.

Applies to

Governing Body members, employees, consultants, volunteers, interns, facilitators and contractors where the subject relates to their role.

Purpose

Punjabi Samvad uses its authority, funds and assets for its registered charitable objectives. This policy assigns oversight duties and records how the organisation makes significant decisions.

Governing Body duties

Approve strategy, annual plans and budgets.
Review programme performance, finance, safeguarding and major risks.
Monitor statutory filings, registrations and donor obligations.
Oversee senior leadership and conflicts of interest.
Record decisions, owners and follow-up dates in meeting minutes.

Delegated authority

The Governing Body sets written financial and operational approval limits. A person may exercise only the authority assigned to their role. No one may approve a transaction or contract in which they have an undisclosed interest.

Accountability

Punjabi Samvad keeps records that allow the Governing Body, auditors, donors and regulators to review its decisions and use of funds. The organisation corrects identified control failures and records the action taken.

Punjabi Samvad follows applicable law where it sets a stricter rule or a different process. This public page does not replace a statutory committee order, employment term, funding agreement or signed internal procedure.