Financial Management and Internal Controls Policy
Protects organisational and donor funds through budgets, approvals and traceable records.
Governing Body members, employees, consultants, volunteers, interns, facilitators and contractors where the subject relates to their role.
Core records
- Books of account and bank records.
- Bills, vouchers and payment approvals.
- Annual and project budgets.
- Project income and expenditure records.
- Grant, tax, statutory and fixed-asset records.
Budgets and review
The appropriate authority approves the annual budget and significant project budgets. The finance lead compares actual spending with approved budgets and raises material variances for review.
Payments and banking
Every payment must support a legitimate purpose, carry the required documents and meet the applicable approval limit. Punjabi Samvad holds organisational funds in authorised accounts in its name and does not use personal accounts to hold those funds.
Cash and restricted funds
Teams minimise cash use. They document advances and settle them within the assigned period. Punjabi Samvad uses restricted funds only for the accepted purpose and maintains the records required by the agreement.
Punjabi Samvad follows applicable law where it sets a stricter rule or a different process. This public page does not replace a statutory committee order, employment term, funding agreement or signed internal procedure.